Accounting/Billing Assistant

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Title :

Accounting/Billing Assistant

Location :

Munich

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in Germany, the Accounting/Billing Assistant will assist the Finance team with the day-to-day operation of the accounting and billing functions in the Munich and Frankfurt offices.

This role reports to the Accounts and Billing Supervisor, Germany, Head of Finance (EMEA) and Director of Administration, Germany

 

Responsibilities include:

  • Produce pre-bills for partners at the beginning of each month and upon request , review and edit pre-bills in response to partner requests; respond promptly to all billing related queries and, when required, discuss billing with partners; prepare back-up documentation when required; scan billing related documents and file bills on a monthly basis; ensure bills are processed in a timely manner and in accordance with relevant local legislation; follow up with Partners, Associates and Secretaries as to whether bills have been sent to the client; ensure relevant approval has been obtained for any special rates/agreed discounts; obtain an understanding of the various matters that Gibson Dunn & Crutcher work on to ensure prompt billing cycles, including chasing partners/fee earners regarding WIP to ensure tight billing deadlines are met; posting of bills on CMS
  • Receivables: Posting of cheques and wired funds received on the office bank accounts
  • Assisting, when necessary, with the reconciliation of all bank accounts.
  • Monitoring cash flow and preparing cash forecasts for cash funding from headquarters.
  • Monitoring office petty cash.
  • Accounts Payable: Assist with the timely and accurate processing of invoices and expenses through Chrome River and CMS; including assisting with the preparation of expense and vendor payment runs, and resolving queries and issues with vendors relating to invoices; entry of petty cash items.
  • Administrative tasks: variety of administrative tasks such as filing original receipts and invoices in the Munich office to remain compliant with local tax regulations; resolving queries; archiving etc

Qualifications

  • Ability to work independently in a team environment; as well as part of the Accounts team
  • Ability to solve problems, be innovative, proactive, organised and have an eye for detail
  • Ability to prioritise work
  • Ability to communicate well both verbally and in writing, and to deal professionally with people at all levels in the Firm and with clients and outside suppliers

Experience

  • At least two years law firm experience. Ideally in a US firm with several International offices
  • Preferably experience using CMS and Chrome River
  • Experience working with Microsoft Office Professional (Word, Excel, PowerPoint, Outlook)
  • Fluent in German and English languages

 

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

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GIBSON DUNN & CRUTCHER LLP IS COMMITTED TO THE PRINCIPLES OF EQUAL EMPLOYMENT OPPORTUNITY FOR ALL PARTNERS, EMPLOYEES AND APPLICANTS AND, IN ACCORDANCE WITH THE APPLICABLE FEDERAL AND STATE LAWS, DOES NOT DISCRIMINATE ON THE BASIS OF SEX, RACE, CREED, COLOR, RELIGION, MATRICULATION OR POLITICAL AFFILIATION, NATIONAL ORIGIN, ALIENAGE OR CITIZENSHIP STATUS, ANCESTRY, AGE, MARITAL STATUS OR PARTNERSHIP STATUS, FAMILY RESPONSIBILITIES, DISABILITY, MEDICAL CONDITION, PERSONAL APPEARANCE, GENETIC INFORMATION, PREDISPOSING GENETIC CHARACTERISTICS, SEXUAL ORIENTATION, MILITARY STATUS, STATUS AS A VICTIM OF DOMESTIC VIOLENCE, STALKING AND SEX OFFENSES, ARREST OR CONVICTION RECORD, OR ON ANY OTHER BASIS PROHIBITED BY LAW.