Office Assistant

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in Houston, the Office Assistant will be primarily responsible for supporting the Houston office Director of Administration in a variety of areas.

This role will report to the Director of Administration, Houston.

Responsibilities include but are not limited to:

• Providing general administrative support by effectively partnering with the Director of Administration.
• Actively seeking to develop strong working relationships with attorneys and staff.
• Working cross-functionally to assist with the coordination of various events.
• Leveraging the Firm’s applicant tracking system, viRecruit, to effectively manage open positions and candidates.
• Reviewing applications, schedule interviews, complete pre-employment checks and other recruiting related tasks for local Houston staff positions.
• Entering new hires into the Firm’s onboarding platform and partner with members across various departments to ensure new hires are setup correctly and timely.
• Assisting with new hire orientations and assist with the completion and review of I-9 forms.
• Coordinating federal, state and city labor law posters for the Houston office to ensure compliance.
• Ensuring CPR/AED machines, fire extinguishers, shelter in place bags, and other protective equipment are regularly maintained.
• Updating and maintaining the local office’s internal intranet site.
• Tracking tasks, calendaring & setting reminders to keep DOA on track and on schedule.
• Administrative record keeping.
• Assisting with the management of vendor relationships.
• Submitting invoices and expenses in ChromeRiver.
• Creating local office news bulletins and announcements.
• Working with the building’s management office on various issues.
• Other items as requested or required by Director of Administration.

Qualifications

• Capable of maintaining confidence of personal and highly sensitive information.
• Effective communication skills (written and verbal) to interact with all levels of leadership.
• Strong organizational skills with ability to prioritize multiple tasks and priorities, while meeting deadlines of fast-paced environment.
• Strong attention to detail and a proactive mindset.
• Demonstrated knowledge of general Human Resources practices and principles and federal and state regulations.
• Critical thinking and sound judgment with ability to analyse and resolve problems.
• Ability to work overtime as necessary.

Experience

• An undergraduate degree is preferred but not required.
• Minimum of two years of administrative experience is required, prior experience in law firm or professional services environment is a plus.
• Experience with onboarding platforms, such as SilkRoad, and applicant tracking systems, particularly viRecruit, strongly desired.
• Demonstrated high level of proficiency in Microsoft Word, Excel, Outlook and PowerPoint.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $70k – 75k. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

Location:

Houston

EEO Statement

Gibson Dunn & Crutcher LLP is committed to the principles of equal employment opportunity for all partners, employees and applicants and, in accordance with the applicable federal and state laws, does not discriminate on the basis of sex, race, creed, color, religion, matriculation or political affiliation, national origin, alienage or citizenship status, ancestry, age, marital status or partnership status, family responsibilities, disability, medical condition, personal appearance, genetic information, predisposing genetic characteristics, sexual orientation, military status, status as a victim of domestic violence, stalking and sex offenses, arrest or conviction record, or on any other basis prohibited by law.