Billing Supervisor

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in our Los Angeles, Century City, Orange County, Palo Alto, San Francisco, Dallas, New York, or Washington D.C. office, the Billing Supervisor will be an integral part of the Billing team and will be responsible for the analysis, coordination and resolution of complex Billing issues, including ensuring appropriate communications with involved parties is consistently maintained.

This role reports to the Billing Manager.

Responsibilities include:

• Supervising, training, motivating, and leading a team of 4 to 5 Billing Specialists and/or Assistants.
• Meeting with the Billing Specialists on their team to (a) review their unbilled amounts, A/R, and on-account balances and review their overall management of partners’ inventories, (b) identify issues, (c) guide the Billing Specialists as to the best course of action for working with their assigned attorneys and secretaries to resolve issues, (d) personally assist in the resolution of issues on an as needed basis, (e) keep the Billing Manager informed of all issues and actions being taken, and (f) escalate issues to the Billing Manager for resolution, as appropriate.
• Evaluating progress of Billing Assistants to determine their readiness to assume responsibility for billing partners and oversee transition of billing partners to Billing Assistants.
• Meeting regularly with Billing Assistants and Billing Specialists, both in office and over video conference, to identify individual areas for improvement and training opportunities.
• Ensuring that the workloads (both long and short-term) of their team members are properly balanced and weighted.
• Working with the Billing Management Team to (a) identify the major competencies required for Billing Specialists and Assistants, (b) identify where deficiencies in these competencies exist, (c) assist in the development of training programs to correct deficiencies, and (d) administer training to their team members.
• Providing consistent feedback to team members and provide continuous updates to Billing Manager to identify training opportunities. Assist Billing Manager in conducting formal mid-year and year-end performance evaluations of their team members.
• Expertly managing the WIP, A/R, and on-account inventories of assigned partners and offer guidance to ensure inventories are accurate and up to date.
• Preparing and processing legal invoices for assigned partners, ensuring accuracy and compliance with client billing guidelines, rates, and firm policies.
• Promoting the Billing Department’s service Standards of Excellence, by setting the example in your (1) level of organization and planning, (2) commitment to customer service and responsiveness, (3) quality and attention to detail in your work, (4) high level of professionalism, and (5) ability to exercise and develop teamwork.
• Administering vacation and over-time for their team members, in accordance with Firm policies and in accordance with department protocols put into place by the Billing Manager.

Qualifications

• Must have the ability to effectively communicate with all levels of personnel.
• Have excellent attention to detail and the ability to work well under pressure.
• Outstanding written and verbal communications skills, excellent organizational skills and the ability to strategize, multi-task and prioritize.
• An exemplary customer service mindset, is highly motivated, and enjoys a team-oriented atmosphere. An ownership mentality, a commitment to proactive communication and exceptional follow through skills.
• Ability to work overtime as necessary.

Experience

• College degree is preferred, but not necessary.
• Minimum of five years of law firm billing experience is required, and at least one year of supervisory experience is strongly preferred.
• Experience with Aderant or Elite billing modules is required; high-level Aderant experience is preferred.
• Must have strong technology skills, including MS Office Suite and an ability to leverage technology in work processes.

 

 

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $120-140k. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

Locations:

Los Angeles, Century City, Orange County, Palo Alto, San Francisco, Dallas, New York, Washington, D.C.

EEO Statement

Gibson Dunn & Crutcher LLP is committed to the principles of equal employment opportunity for all partners, employees and applicants and, in accordance with the applicable federal and state laws, does not discriminate on the basis of sex, race, creed, color, religion, matriculation or political affiliation, national origin, alienage or citizenship status, ancestry, age, marital status or partnership status, family responsibilities, disability, medical condition, personal appearance, genetic information, predisposing genetic characteristics, sexual orientation, military status, status as a victim of domestic violence, stalking and sex offenses, arrest or conviction record, or on any other basis prohibited by law.