Catering Assistant

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Title :

Catering Assistant

Location :

Los Angeles

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in Los Angeles, the Catering Assistant will be responsible for the preparation of conference rooms for meetings and/or special events, delivering refreshments and/or meals, and replenishing/refreshing beverage service during meetings.  The Catering Assistant is expected to remain on-call during meetings to assist with any requests, clean up conference rooms after meetings, stock conference room credenzas and other storage areas with coffee and beverages, snacks, dry goods, and supplies.

The Catering Assistant will also be responsible for stocking, maintaining, and cleaning the employee kitchens, lounges, marketplace, satellite coffee stations and snack drawers.  This position shares responsibility for loading/unloading of dishwashers and cleaning of microwaves, coffee machines and soda machines, as well as the weekly cleaning of refrigerators.  All within the department are tasked with ensuring the regular maintenance of espresso/coffee machines, water machines, beverage taps, and catering equipment with CO2 tanks.

This role reports to the Manager of Catering

Responsibilities include:

  • Maintaining clean and organized conference rooms and lounge spaces while exhibiting a high level of detail and customer service focus.
  • Ordering department supplies and stocking break rooms, pantries, lounges, and the marketplace, and arranging for appropriate delivery, organization, and storage of those supplies.
  • Working collaboratively with Reception, IS staff and Facilities to ensure conference room/meeting experience consistently exceeds expectations for all clients and guests.
  • Invoice processing which includes working with the Manager of Catering to ensure invoices are accurate, complete and contain any requisite supporting documentation; entering invoice data in the Firm’s accounting program; filing documents; archiving historical invoice data; and creating and submitting credit memoranda for any firm credit card purchases.
  • Providing clerical assistance for projects relative to the department.

Qualifications

  • Strong sense of hospitality.
  • Ability to lift, move and push up to 25 pounds on a regular basis, and to bend, stoop and reach for objects frequently.
  • Ability to remain on one’s feet (standing and walking) for long periods of time.
  • Excellent oral and written communication skills.
  • Team player who is customer service oriented and able to interact in a professional manner with employees, clients, vendors, and all levels of firm personnel.
  • Demonstrated ability to work under pressure with frequent interruptions while maintaining flexibility.
  • Exceptional verbal and written communication skills.
  • Maintain a professional appearance and positive attitude.
  • Strong attention to detail, excellent organizational and time management skills, and a high level of accuracy
  • Typing speed of 40 words per minute or higher.

Experience

  • High School Diploma or equivalent required. Two-year or four-year college degree preferred.
  • A minimum of one to three years’ experience working in law firm, hotel catering, corporate dining, production/studio catering or in a similar role in a professional services organization.
  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook)
  • Familiar with web-based accounting platforms and conference room databases a plus (Room Scheduler, EMS, Maptician, Chrome River).

 

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

 

Compensation & Benefits:

The annual compensation range for this position is $48,000-$53,000. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

Gibson Dunn & Crutcher LLP is committed to the principles of equal employment opportunity for all partners, employees and applicants and, in accordance with the applicable federal and state laws, does not discriminate on the basis of sex, race, creed, color, religion, matriculation or political affiliation, national origin, alienage or citizenship status, ancestry, age, marital status or partnership status, family responsibilities, disability, medical condition, personal appearance, genetic information, predisposing genetic characteristics, sexual orientation, military status, status as a victim of domestic violence, stalking and sex offenses, arrest or conviction record, or on any other basis prohibited by law.