Human Resources Coordinator

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in the Los Angeles or Orange County office, the Human Resources Coordinator will play a pivotal role in supporting and maintaining the firm’s HR processes and initiatives, ensuring standardization and efficiency across various programs and procedures. The role offers the opportunity to handle a broad range of HR responsibilities while ensuring adherence to company policies, legal standards, and best practices.

This role will report to the Assistant Manager, Human Resources.

Responsibilities include:

• Coordinating and supporting the Staff Intro Period, Mid-Year, and Year-End performance evaluation processes, ensuring timely and accurate completion of evaluations and related documentation.
• Maintaining and monitoring performance and compensation tracking tools to provide accurate reporting and actionable insights, ensuring staff and supervisors have access to necessary evaluation tools and guidance.
• Drafting and distributing memos for staff status changes, including promotions, title adjustments, and office transfers.
• Preparing and distributing DC Wage Forms annually to ensure compliance with local requirements.
• Coordinating and administering annual, new hire, and on-demand compliance training programs, including harassment avoidance, workplace violence prevention, and other mandatory requirements.
• Acting as the primary liaison with the training vendor to support annual training campaigns and address additional training needs.
• Tracking training program invoices and coordinating their approval to ensure timely processing.
• Facilitating and managing the firm’s bar audit and Limited Liability Partnership (LLP) reporting processes, ensuring accuracy, timeliness, and adherence to regulatory standards.
• Handling employment-related inquiries from applicants, employees, and supervisors, referring complex or sensitive matters to appropriate contact.
• Providing guidance and clarification to employees on HR-related topics, including benefits, payroll, and company policies.
• Addressing practical problems, interpreting various instructions provided in written and verbal form, and developing appropriate solutions.
• Performing other related duties as assigned to support the broader Human Resources Department.

Qualifications

• High attention to detail and a commitment to accuracy in documentation and processes.
• Capable of maintaining confidence of personal and highly sensitive information.
• Critical thinking and sound judgment with ability to analyse and resolve problems.
• Effective communication skills (written and verbal) with the ability to interact with individuals at all levels of the firm, along with managing productive working relationships.
• Strong organizational skills with ability to prioritize multiple tasks and priorities, while meeting deadlines of fast-paced environment.
• Ability to work overtime as necessary.

Experience

• Bachelor’s degree in human resources or related field or equivalent relevant work experience required.
• Minimum of three years of work experience in Human Resources department at a law firm or other professional services organization required. Experience managing or supporting compliance training programs and performance evaluation cycles strongly preferred.
• Completion or ongoing pursuit of a Professional Human Resources certification a plus.
• Demonstrated knowledge of Human Resources, Payroll and Benefits practices and principles. As well as general knowledge of employment laws and regulations and data privacy laws.
• Analytical skills with experience in tracking, reporting, and interpreting performance and compensation data.
• Demonstrated high level of proficiency in Microsoft Word, Excel, Outlook and PowerPoint.

 

 

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $70 – 90k. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

Locations:

Los Angeles, Orange County

EEO Statement

Gibson Dunn & Crutcher LLP is committed to the principles of equal employment opportunity for all partners, employees and applicants and, in accordance with the applicable federal and state laws, does not discriminate on the basis of sex, race, creed, color, religion, matriculation or political affiliation, national origin, alienage or citizenship status, ancestry, age, marital status or partnership status, family responsibilities, disability, medical condition, personal appearance, genetic information, predisposing genetic characteristics, sexual orientation, military status, status as a victim of domestic violence, stalking and sex offenses, arrest or conviction record, or on any other basis prohibited by law.