Legal Administrative Assistant

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Title :

Legal Administrative Assistant

Location :

Houston

Hours :

Monday - Friday, 8:30 am - 4:45 pm

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in Houston, the Legal Administrative Assistant will be responsible for working with their assigned attorneys, as well as liaising with various administrative departments, Legal Executive Assistants, and Senior Legal Executive Assistants to coordinate daily activities and provide the highest level of administrative support.

This role reports to the Director of Administration, taking daily direction from their assigned attorneys and Legal Administrative Coordinators.

Responsibilities include:

  • Arranging office meetings, conference room set ups, conference calls, catering, and equipment.
  • Coordinating domestic and international travel through firm travel agency.
  • Researching and obtaining information, facilitating the completion of forms and processes, and other administrative tasks, including processing invoices, reimbursements, and entering and reviewing time.
  • Creating, editing, and proofreading legal documents, spreadsheets, and other materials.
  • Maintaining client lists, contact lists, and a filing system.
  • Drafting letters, spreadsheets, presentations, and shells/templates, including complex formatting and preparation of documents for filing various courts through attorney service and e-filing portals. This includes, but is not limited to, tables of authorities, exhibits, declarations and proposed orders.
  • Preparing corporate closing binders and signature packets and coordinating and scheduling depositions.

Qualifications

  • Comfortable functioning within a team environment. Effectively works with peers to ensure the highest level of attorney support.
  • Ability to work effectively as a member of a team, delivering a high level of quality attorney and client service.
  • A comprehensive knowledge of legal office procedures; demonstrates initiative and good judgment in handling tasks in a timely and professional manner with limited supervision.
  • Strong interpersonal, verbal, and written communication skills.
  • Strong attention to detail, organization, and the ability to prioritize multiple tasks and problem solve while remaining calm in deadline-driven situations.
  • Excellent grammar, punctuation, proofreading, and spelling skills.
  • A strong work ethic, punctuality, and reliability.
  • Ability to exercise discretion with confidential and sensitive information.
  • Ability to work overtime as necessary.

Experience

  • College degree preferred.
  • 2+ years of experience as an administrative assistant in professional services, legal experience highly preferred.
  • Highly proficient in Microsoft Word, Excel, and PowerPoint.
  • Experience in Adobe, Workshare Compare, Best Authority and Litera Forte preferred.

 

 

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $80-99k. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

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Gibson Dunn & Crutcher LLP is committed to the principles of equal employment opportunity for all partners, employees and applicants and, in accordance with the applicable federal and state laws, does not discriminate on the basis of sex, race, creed, color, religion, matriculation or political affiliation, national origin, alienage or citizenship status, ancestry, age, marital status or partnership status, family responsibilities, disability, medical condition, personal appearance, genetic information, predisposing genetic characteristics, sexual orientation, military status, status as a victim of domestic violence, stalking and sex offenses, arrest or conviction record, or on any other basis prohibited by law.