Legal Secretary – Team Support

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Title :

Legal Secretary – Team Support

Location :

San Francisco

Hours :

Monday - Friday, 8:45 am - 5:00 pm

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in California, you will be a Legal Secretary. This position is part of a team of secretaries that provides extensive secretarial support to attorneys in litigation, corporate/transactional, and real estate practices throughout the State of California.

Litigation responsibilities include drafting letters, spreadsheets, presentations and shells/templates, including complex formatting and preparation of documents for filing with appellate courts, district courts and various state courts through attorney service and e-filing portals.  This includes, but is not limited to, tables of authorities, preparing exhibits, declarations and [proposed] orders.  Additionally, Corporate/ Real Estate responsibilities include preparing corporate closing binders, signature packets, and redlining. Candidate must have the ability to research and obtain information, facilitate the completion of forms and processes, and other administrative tasks, including processing invoices, reimbursements, reviewing time entries and coordinating travel arrangements.  Successful candidate must possess the ability to work effectively with various courts, agencies, firm departments and offices, engage resources in an appropriate manner and complete other job duties as assigned.  Ability to work effectively as a member of a team is essential.

The role reports to the Director of Administration.

Qualifications

  • Qualified candidate must have comprehensive knowledge of legal office procedures, demonstrate initiative and have strong interpersonal, verbal and written communication skills, as well as the ability to use good judgment in handling tasks in a timely and professional manner with limited supervision.
  • Strong attention to detail, organization, solid computer proficiencies and the ability to prioritize multiple tasks and problem solving while remaining calm in deadline-driven situations is required.
  • Candidate will also exhibit a work ethic of punctuality and reliability.  Excellent grammar, punctuation, proofreading and spelling skills is integral.

Experience

Candidate must have a minimum of five years of experience supporting litigation and/or Corporate/ Real Estate attorneys at a law firm.  Required computer experience includes a high proficiency in Microsoft Word, Excel and PowerPoint; experience in Adobe, Forms Workflow, Workshare Compare and Best Authority preferred.  (A skills assessment on Microsoft Word 2019 is part of the application process.)  The successful candidate will be given extensive training on the Firm’s software applications.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $75-105k. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

GIBSON DUNN & CRUTCHER LLP IS COMMITTED TO THE PRINCIPLES OF EQUAL EMPLOYMENT OPPORTUNITY FOR ALL PARTNERS, EMPLOYEES AND APPLICANTS AND, IN ACCORDANCE WITH THE APPLICABLE FEDERAL AND STATE LAWS, DOES NOT DISCRIMINATE ON THE BASIS OF SEX, RACE, CREED, COLOR, RELIGION, MATRICULATION OR POLITICAL AFFILIATION, NATIONAL ORIGIN, ALIENAGE OR CITIZENSHIP STATUS, ANCESTRY, AGE, MARITAL STATUS OR PARTNERSHIP STATUS, FAMILY RESPONSIBILITIES, DISABILITY, MEDICAL CONDITION, PERSONAL APPEARANCE, GENETIC INFORMATION, PREDISPOSING GENETIC CHARACTERISTICS, SEXUAL ORIENTATION, MILITARY STATUS, STATUS AS A VICTIM OF DOMESTIC VIOLENCE, STALKING AND SEX OFFENSES, ARREST OR CONVICTION RECORD, OR ON ANY OTHER BASIS PROHIBITED BY LAW.