Library Assistant

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Gibson Dunn seeks a Library Assistant for its Research and Information Management (RIM) Department. The RIM Department provides research assistance to the Firm’s partners and associates and others within the Firm. The RIM Department also oversees all research related subscriptions and online research resources; therefore, the candidate must be very flexible and highly committed to quality, customer service, teamwork and supporting Firm and department goals in a fast-paced environment.

Based in Los Angeles, the Library Assistant will be responsible for administrative services and assisting our Research team with administrative tasks as needed.  This position will proactively monitor new and departing staff to ensure licenses and user access is managed accordingly while also processing and managing invoices, the attorney book allowance, cost recovery submissions, and paper filing.

This role reports to the Senior Research Manager.

Responsibilities include:

• Administering and managing the Associate Book Allowance process.
• Entering data into the firm’s book allowance database.
• Acting as the first level approver of book allowance expenses.
• Calculating the international cost adjustments as they change throughout the year.
• Helping to maintain data on the firm’s intranet for the Research & Information Management department.
• Helping to manage online passwords and auto-forwarding rules for online services.
• Assisting in processing invoices.
• Inputting client-billable information into firm’s accounting system.
• Performing other tasks and duties as needed to support the RIM Department.

Qualifications

• Must have strong organizational skills with ability to handle multiple tasks simultaneously.
• Must be self-motivated and be willing to take the initiative to complete tasks accurately and in a timely manner.
• Excellent attention to detail and the ability to work harmoniously with others.
• Effective oral and written communication skills, along with strong customer service skills.
• Ability to work overtime as necessary.

Experience

• A minimum of 1 to 2 years of general office experience is required, with prior experience in a law firm preferred.
• ​Good knowledge of Microsoft Word, Excel, and Outlook.

 

 

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $60-70k. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

Location:

Los Angeles

EEO Statement

Gibson Dunn & Crutcher LLP is committed to the principles of equal employment opportunity for all partners, employees and applicants and, in accordance with the applicable federal and state laws, does not discriminate on the basis of sex, race, creed, color, religion, matriculation or political affiliation, national origin, alienage or citizenship status, ancestry, age, marital status or partnership status, family responsibilities, disability, medical condition, personal appearance, genetic information, predisposing genetic characteristics, sexual orientation, military status, status as a victim of domestic violence, stalking and sex offenses, arrest or conviction record, or on any other basis prohibited by law.