Office Services Clerk/Backup Receptionist

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Title :

Office Services Clerk/Backup Receptionist

Location :

Houston

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in Houston, the primary role of the Office Services Clerk is to perform copy and mail room duties, be responsible for the office and premise maintenance, cleaning, office moves and related facilities services. Additionally, this role will back up the receptionist and assist with set ups for meetings and special events.

This role reports to the Director of Administration.

 

Responsibilities include:

  • Copying, binding and cutting
  • Batch printing emails and their attachments
  • High volume blowbacks
  • Inputting costs into electronic billing log (Excel spreadsheet)
  • Electronic Bates stamping
  • Creating binders
  • Scanning documents
  • Opening, sorting and delivering mail
  • Accurately recording usage, logging deliveries, booking conference rooms and handling clerical overflow projects.
  • Ensuring office premises are kept in pristine condition and monitoring on a daily basis.
  • Performing daily inspection tours of entire premises and equipment.
  • Keeping and maintaining accurate log of inspections noting service issues, time of calls to service providers to remedy service failures/issues and final resolution.
  • Monitoring equipment to ensure everything is operational.
  • Helping implement and maintain preventative or corrective maintenance programs for office premises.
  • Acting as a liaison with Hines Properties Management, ensuring that all premise inspections, repairs and cleaning services are carried out as outlined under building regulations.
  • Ensuring all conference rooms are kept clean and organized.
  • Setting up tables and chairs in multi-purpose room as required for meeting requests.
  • Back up receptionist duties

Qualifications

  • Must be well organized and be able to produce error free work product efficiently and effectively.
  • Must demonstrate excellent customer service and communication skills, including the ability to exhibit excellent grammar, punctuation, and spelling skills.
  • Must be able to demonstrate a high level of diplomacy, professionalism and courtesy when working with internal and external clients.
  • Must demonstrate strong communication skills and able to write emails to Attorneys and other members of the Firm.
  • Must be able to spend extended periods of time standing while performing duties and lift a maximum of 50 lbs.
  • Must be dependable, reliable, and effectively manage time in a fast-paced environment,
  • Must be proficient in Microsoft Outlook, Word, and firm’s cost recovery software.
  • Ability to work a flexible schedule to deal with emergencies, special events, evenings, early morning, and weekends.
  • Should be able to utilize excellent judgment and promote collaboration.
  • Must be able to work in a team environment.

Experience

  • High School diploma or equivalent.
  • Ideal candidate will also have experience in a law firm or other comparable organization.

 

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

 

Compensation & Benefits:

The annual compensation range for this position is $45-55k. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

Gibson Dunn & Crutcher LLP is committed to the principles of equal employment opportunity for all partners, employees and applicants and, in accordance with the applicable federal and state laws, does not discriminate on the basis of sex, race, creed, color, religion, matriculation or political affiliation, national origin, alienage or citizenship status, ancestry, age, marital status or partnership status, family responsibilities, disability, medical condition, personal appearance, genetic information, predisposing genetic characteristics, sexual orientation, military status, status as a victim of domestic violence, stalking and sex offenses, arrest or conviction record, or on any other basis prohibited by law.