Temporary Catering/Facilities Assistant

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Title :

Temporary Catering/Facilities Assistant

Location :

Orange County

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in Irvine, the Catering/Facilities Assistant will be responsible for the preparation of conference rooms for meetings and/or special events, ordering refreshments and/or meals, and replenishing/refreshing beverage service during meetings.  The Catering Assistant is expected to remain on-call during meetings to assist with any requests, clean up conference rooms after meetings, stock conference room credenzas and other storage areas with coffee and beverages, snacks, dry goods and supplies.

The Catering/Facilities Assistant will also be responsible for ordering meals for all meetings, stocking, maintaining and cleaning the employee kitchens, lounges, marketplace and satellite coffee stations.  This requires maintaining appropriate inventory, and cleaning of microwaves, coffee machines and soda machines, and weekly cleaning of refrigerators  Check CO2 in cold brew coffee and water machines frequently throughout the day.

In addition, the Catering/Facilities Assistant will assist with office and premises maintenance, cleaning, office moves and related facilities services. Additionally, this role will assist with set ups for meetings and special events.

This role reports to the Facilities/Catering Supervisor.

Responsibilities include:

  • Maintain clean and organized conference rooms and lounge spaces while exhibiting a high level of detail and customer service focus
  • Order and stock break room, pantry, lounge and marketplace items, arrange delivery and stock in secure area including wine and beer inventory
  • Work with clients (internal and external, as directed) to select appropriate menus for catering business meetings and social events inside the office
  • Work collaboratively with Reception, IS staff and Facilities to ensure conference room/meeting experience consistently meets expectations
  • May be asked to provide services outside the office such as when a Firm event is taking place at an alternate venue
  • Ensuring office premises is kept in  pristine condition.
  • Performing daily inspection tours of entire premises and equipment.
  • Monitoring lighting systems, equipment to ensure they are operational, and facilities premises on a daily basis.
  • Responding to emergency situations and report issues to Office Services Manager
  • Helping implement and maintain preventative maintenance programs for office premises.
  • Understanding and ensuring compliance to all OC regulatory codes.
  • Ensuring all conference rooms are kept clean, chairs straightened, kept operational and  set up of tables and chairs in multi-purpose room as required for meeting requests.

Qualifications

  • Ability to lift, move and push up to 50 pounds on a regular basis, and to bend, stoop and reach for objects frequently
  • Ability to remain on one’s feet (standing and walking) for long periods of time
  • Excellent oral and written communication skills
  • Team player who is customer service oriented and able to interact in a professional manner in a fast-paced environment with employees, clients, vendors and all levels of firm personnel
  • Demonstrated ability to work under pressure with frequent interruptions while maintaining flexibility
  • Exceptional verbal and written communication skills
  • Maintain a professional appearance and positive attitude
  • An ability to use a computer with knowledge of Microsoft Office and Internet applications.
  • Some working knowledge of HVAC, electrical, and other building systems consistent with a commercial office building.

Experience

  • High School Diploma or equivalent required. Two year or four year college degree preferred.
  • A minimum of one to three years’ experience working in law firm, hotel catering, corporate dining, production/studio catering or in a similar role in a professional services organization.
  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint and Outlook)
  • Familiar with online ordering platforms and experience with conference room databases a plus (Room Scheduler, EMS, RoomTracker)
  • Demonstrated skills and experience in menu selections and ordering food in professional services environment
  • Experience in facilities/maintenance areas is preferred

 

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

 

Compensation & Benefits:

The  compensation range for this position is $22-23/hour. The salary offered within this range will depend upon qualifications and other operational considerations. We anticipate this position lasting 4-6 months.

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GIBSON DUNN & CRUTCHER LLP IS COMMITTED TO THE PRINCIPLES OF EQUAL EMPLOYMENT OPPORTUNITY FOR ALL PARTNERS, EMPLOYEES AND APPLICANTS AND, IN ACCORDANCE WITH THE APPLICABLE FEDERAL AND STATE LAWS, DOES NOT DISCRIMINATE ON THE BASIS OF SEX, RACE, CREED, COLOR, RELIGION, MATRICULATION OR POLITICAL AFFILIATION, NATIONAL ORIGIN, ALIENAGE OR CITIZENSHIP STATUS, ANCESTRY, AGE, MARITAL STATUS OR PARTNERSHIP STATUS, FAMILY RESPONSIBILITIES, DISABILITY, MEDICAL CONDITION, PERSONAL APPEARANCE, GENETIC INFORMATION, PREDISPOSING GENETIC CHARACTERISTICS, SEXUAL ORIENTATION, MILITARY STATUS, STATUS AS A VICTIM OF DOMESTIC VIOLENCE, STALKING AND SEX OFFENSES, ARREST OR CONVICTION RECORD, OR ON ANY OTHER BASIS PROHIBITED BY LAW.