Billing Assistant

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. Our work is distinguished by a unique combination of precision and vision.

The firm has recently expanded its global network of 21 offices, including new offices in Abu Dhabi and Riyadh and we are now looking for a talented Billing Assistant to join the London Finance team. The successful candidate will be an integral part of the billing team.

The successful candidate will be a key part of the billing team looking after both the London and Brussels office.  Candidates must have the ability to communicate persuasively and concisely and be able to work both independently and as part of a highly collaborative team.

The role will report to the London Finance Manager.

Responsibilities include:

• Supporting the production of pre-bills for London, and other Gibson Dunn offices, where needed at the beginning of each month and upon request.
• Reviewing and editing pre-bills in response to partner requests.
• Ensuring accurate billing in a timely manner.
• Responding promptly to all billing related queries.
• Obtaining an understanding of the various matters that GDC work on to ensure prompt billing cycles.
• Preparing disbursement back-up documentation in-line with client requirements.
• Ensuring daily tasks are completed in a timely manner in accordance with relevant SRA and HMRC legislation.
• Monitoring group mailboxes ensuring prompt and accurate responses to both internal and external billing or financial queries.
• Taking ownership and following up on outstanding tasks/items as needed to ensure bills are sent and properly recorded.
• Ensuring relevant approval has been obtained for any special rates/agreed discounts.
• Production and accurate submission of invoices that are e-Billed.

Qualifications

• Excellent communication skills, both verbal and written.
• Strong analytical skills.
• Detail-oriented in all tasks, including excellent proof-reading and research skills.
• Strong time-management skills and ability to meet deadlines.
• Ability to develop strong internal and external relationships, including ability to work effectively with people at all levels.
• Strong customer service ethic.
• Ability to multitask and prioritize responsibilities.
• Excellent judgment and decision-making skills.
• Ability to work overtime as necessary.

Experience

• This position is open to entry level candidates; however, law firm, finance, or professional services experience is advantageous.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Location:

London

Monday - Friday, 9:30 am - 5:30 pm

EEO Statement

Gibson Dunn & Crutcher LLP is committed to the principles of equal employment opportunity for all partners, employees and applicants and, in accordance with the applicable federal and state laws, does not discriminate on the basis of sex, race, creed, color, religion, matriculation or political affiliation, national origin, alienage or citizenship status, ancestry, age, marital status or partnership status, family responsibilities, disability, medical condition, personal appearance, genetic information, predisposing genetic characteristics, sexual orientation, military status, status as a victim of domestic violence, stalking and sex offenses, arrest or conviction record, or on any other basis prohibited by law.