Administrative Services Coordinator

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in New York, the Administrative Coordinator will serve as a central resource for communication, scheduling, reporting, and project coordination within the Legal Administrative Services team. They will be responsible for overseeing daily operations, coordinating administrative processes, and providing organizational and logistical support to ensure efficient support for our attorneys.

This role supports and directly reports to the Legal Administrative Services Manager.

The work hours for this position are in-office Monday to Friday, 9:00 AM – 6:00 PM.

Responsibilities include:

• Providing comprehensive administrative support to the Legal Administrative Services Manager, including drafting and revising documents, coordinating conference rooms and meeting materials, and preparing reports utilizing data from multiple sources.
• Preparing and distributing daily coverage notices and maintaining the department attendance log.
• Updating and managing organizational records, including share groups, attorney pairings, and backup support assignments.
• Maintaining and monitoring the department calendar, tracking key dates for meetings, ongoing activities, and communications.
• Assisting with the development of orientation and training schedules and materials.
• Drafting correspondence to attorneys, legal administrative assistants, and external contacts.
• Supporting office meetings and events.
• Ensuring office resource materials are up to date.
• Responding, as needed, to day-to-day policy and operational questions.
• Providing legal administration and clerical support for attorneys and Business Office staff as needed.
• Performing other duties and responsibilities as assigned.

Qualifications

• Ability to maintain confidentiality of highly sensitive information.
• Proficient in utilizing and learning new systems and software applications, including generating reports.
• Excellent interpersonal and communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels of the organization and external contacts.
• Strong organizational and time management skills, with the capacity to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong attention to detail, including advanced proofreading and document review skills.
• Demonstrates sound judgment and the ability to work independently while contributing creative and resourceful solutions.
• Flexibility to work overtime as needed.

Experience

• Minimum 3-5 years of experience working in a similar position in a law firm or professional services organization.
• Bachelor’s degree or equivalent relevant experience preferred.
• High level of proficiency in various database and software applications, including Microsoft Word, Excel, Outlook, PowerPoint and Adobe.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $90,000-$120,000. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

Location:

New York

Monday - Friday, 9:00 am - 6:00 pm

EEO Statement

Gibson Dunn & Crutcher LLP is committed to the principles of equal employment opportunity for all partners, employees and applicants and, in accordance with the applicable federal and state laws, does not discriminate on the basis of sex, race, creed, color, religion, matriculation or political affiliation, national origin, alienage or citizenship status, ancestry, age, marital status or partnership status, family responsibilities, disability, medical condition, personal appearance, genetic information, predisposing genetic characteristics, sexual orientation, military status, status as a victim of domestic violence, stalking and sex offenses, arrest or conviction record, or on any other basis prohibited by law.