Catering Coordinator

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in Century City, the Catering Coordinator is responsible for taking and managing conference room reservations utilizing the Firm’s conference room software Maptician.

The Catering Coordinator is responsible for a Conference Center consisting of 7 conference rooms, with a total seating capacity of 82 people. A service pantry is housed within the Conference Center and a serving area where catered food will be set up daily. In addition, one hydration/coffee stations and one main work cafe, all within one floor of space, are to be maintained throughout the day.

This role reports to the Catering and Conference Center Manager & Director of Administration.

Responsibilities include:

The primary responsibilities of the Catering Coordinator include, but are not limited to, the following:

• Scheduling and preparation of conference rooms for meetings and/or special events.
• Ordering refreshments and/or meals, and replenishing/refreshing beverage service during meetings.
• Remain on call during meetings to assist with any requests from within.
• Clean up conference rooms after meetings.
• Stock conference room credenzas and other storage areas with office supplies.
• Arrange for set-up of audio-visual equipment as required.
• Assist in the preparation of handouts and other materials for meetings as requested.
• Stocking, maintaining and cleaning the employee lunchroom and satellite kitchen.
• Ordering and maintaining appropriate inventory, daily loading/unloading of dishwashers and periodic cleaning of microwaves and refrigerators.
• Invoice processing.
• Provide back-up coverage at the Reception Desk during scheduled lunches/breaks and as needed.

Qualifications

• Ability to lift, move and push up to 25 pounds on a regular basis, and to bend, stoop and reach for objects frequently.
• Ability to remain on one’s feet (standing and walking) for long periods of time.
• Maintain a clean and organized conference center while exhibiting a high level of detail.
• Interact and communicate clearly with individuals at all levels of the organization.
• Generate clear, concise and well-organized written communications that are free of spelling and grammatical errors.
• Readily and easily adapt to changes in the work environment while maintaining flexibility, composure and poise.
• Consistently meet all deadlines, exhibit dependability, follow instructions well, and take initiative to complete tasks without direction as appropriate.
• Ability to work overtime is required.
• Strong sense of hospitality. Warm, courteous and accommodating in all interactions within the firm.
• Strong attention to detail, excellent organizational and time management skills, and a high level of accuracy.

Experience

• High School Diploma or equivalent required. Two year or four-year college degree preferred.
• A minimum of three years’ experience working in law firm, catering conference services or banquet center or in a similar role in a professional services organization.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint and Outlook).
• Familiar with online ordering platforms and experience with conference room databases a plus (Maptician, EMS, RoomTracker, Chrome River).
• Demonstrated skills and experience in menu selections, ordering and food presentation in professional services environment.

 

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $64-75k. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

Location:

Century City

Monday - Friday, 8:00 am - 5:00 pm

EEO Statement

Gibson Dunn & Crutcher LLP is committed to the principles of equal employment opportunity for all partners, employees and applicants and, in accordance with the applicable federal and state laws, does not discriminate on the basis of sex, race, creed, color, religion, matriculation or political affiliation, national origin, alienage or citizenship status, ancestry, age, marital status or partnership status, family responsibilities, disability, medical condition, personal appearance, genetic information, predisposing genetic characteristics, sexual orientation, military status, status as a victim of domestic violence, stalking and sex offenses, arrest or conviction record, or on any other basis prohibited by law.