Community Assistant

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in New York, the Community Assistant will assist with the coordination of various firm departments and offices while utilizing available resources in an appropriate, effective and professional manner. A successful candidate will be able to efficiently work independently and as a team.

This role reports to the Director of Administration.

Responsibilities include:

Program Infrastructure

• Supports our Flexible Workspace Program of more than 75 reservable offices and workspaces by keeping all workspaces and offices stocked and reset. Must be able to carefully follow a checklist to ensure consistent setup in all rooms.
• Supports the storage program associated with the Flexible Workspaces Program by delivering personal storage items daily to those attorneys and staff who request the items; and securely put away the items at the end of the day. Implements methodology to organize, maintain, and record the activity of the storage program.
• Supports our Conference Room Center of more than 40 conference rooms by keeping all rooms stocked and reset. Must be able to carefully follow a checklist to ensure consistent setup in all rooms.

Hospitality

• Greets attorneys, staff, and clients. Provides a comprehensive overview of available services, spaces, and amenities.
• Develops relationships with local and visiting attorneys and staff in the Flexible Workspace Program to understand and anticipate their support needs.
• Responds swiftly and professionally to queries and requests for services.
• Liaises with internal teams, such as Catering, Mailroom, Facilities, Records, Reception and Conference Center, on document printing and scanning, distributing mail to guests, and replenishing office supplies.
• Projects a high level of service orientation and professionalism in meetings, telephone interactions, and written communications.

Administration

• Assists with making and editing reservations within the Conference Center.
• Assists with making and editing reservations for the Flexible Workspace Program.
• Supports projects as assigned, such as preparing utilization reports and other metrics.

Qualifications

• Excellent English verbal and written communication skills.
• Strong organizational, communication, collaboration, and problem-solving skills.
• Exceptional customer service orientation and interpersonal skills, including a professional telephone demeanor.
• Ability to manage multiple tasks with attention to detail, producing error-free work with limited supervision.
• Ability to lift 50 lbs., bend, twist, stand, and walk for extended periods.
• Ability to work overtime as assigned.

Experience

• Bachelor’s degree or equivalent relevant experience preferred, with at least three years in a law firm or professional services environment.
• Proficiency in MS Office and ability to learn new software tools quickly.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $65-85k. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

Location:

New York

Monday - Friday, 7:00 am - 4:00 pm

EEO Statement

Gibson Dunn & Crutcher LLP is committed to the principles of equal employment opportunity for all partners, employees and applicants and, in accordance with the applicable federal and state laws, does not discriminate on the basis of sex, race, creed, color, religion, matriculation or political affiliation, national origin, alienage or citizenship status, ancestry, age, marital status or partnership status, family responsibilities, disability, medical condition, personal appearance, genetic information, predisposing genetic characteristics, sexual orientation, military status, status as a victim of domestic violence, stalking and sex offenses, arrest or conviction record, or on any other basis prohibited by law.