Compliance Administrative Assistant

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in Munich/Frankfurt/London, the Compliance Administrative Assistant will be responsible for primarily for assisting the Firm’s German offices with the monitoring, updating, filing, and other processing of anti-money laundering (AML) customer due diligence (CDD) and sanctions screening records and obligations for the Firm’s new clients and matters, with secondary responsibilities covering the same for our London and Continental European offices. Other secondary responsibilities will include a variety of other administrative and support tasks, as detailed below.

This role reports to the directly to the Senior Manager, Compliance Programs, with indirect (i.e., dotted line) reporting to the London Risk & Compliance Counsel, and the Compliance Specialist for the Firm’s German offices.

Responsibilities include:

• Filing of all final, approved CDD memos and supporting materials / attachments in the Firm’s CDD repository and/or other systems that may be designated by the Firm from time to time.
• Daily monitoring and updating of SharePoint CDD and sanctions screening tracking tools to reflect current AML and sanctions screening status on all matters through to completion.
• Prompting responsible colleagues to follow-up on or commence, as applicable, any in-progress and not started matters requiring CDD and/or sanctions screening review and approval.
• Monitoring and organizing relevant shared email inboxes to keep them up to date and route incoming matters and queries to appropriate teams or colleagues.
• Preparing initial drafts of CDD memos for low/standard risk clients for review by responsible colleagues.
• Running sanctions screenings, as needed or requested, in the World-Check case manager, resolving false positives, summarizing results, and passing along to responsible colleagues for further review.
• Liaising with other Firm colleagues to purchase, or working independently to obtain, copies of organizational documents and other CDD documentation.
• Potentially assisting with the use / deployment of a software service for identification verification purposes in relation to the Firm’s CDD obligations.
• Covering for other Compliance Administrative Assistants when they are on annual leave or otherwise out of office (in coordination with the Senior Manager, Compliance Programs as to the coverage model); depending on the successful candidate, potentially covering for Compliance Specialists in similar circumstances.
• Providing general administrative assistance in relation to annual regulatory returns, AML questionnaires, trainings (taking attendance, procuring recordings, sending invites, helping to prepare content updates, formatting training decks, etc.).
• Performing other ad hoc administrative and support duties, including but not limited to supporting global and local compliance-related projects.
• Providing ad hoc administrative assistance to the London Risk & Compliance Counsel, the Senior Manager, Compliance Programs, and the Compliance Specialist for the Firm’s German offices as and when required, including but not limited to organizing and scheduling meetings, performing compliance and other research (including legal research where needed, under the supervision of a lawyer) in traditional and generative AI platforms and tools, and recording and/or reviewing for accuracy AI transcriptions of minutes for internal meetings.

Qualifications

• Ability to identify, escalate, and communicate issues in a timely and effective manner.
• Ability to organise and prioritise multiple assignments in a fast-paced environment; work under pressure and complete job assignments in an accurate and timely manner; respond appropriately to shifting demands.
• Strong organisational, analytical, and problem-solving skills, with attention to detail.
• Excellent written and oral communication and interpersonal skills and ability to interact effectively with a broad range of colleagues in a professional manner.
• Self-starter who can work independently on most daily work assignments while also collaborating as needed across a larger, multinational team.

Experience

• Must be fluent in English (additional proficiency or fluency in German and/or French an advantage).
• Experience with managing multiple tasks and deadlines effectively.
• Ability to confidently use Word, PowerPoint, Excel, and similar applications.
• Experience with the compliance aspects of client onboarding, with a strong preference for experience in a multinational law firm environment.
• Good understanding of AML, CDD, sanctions, and related compliance policies is a plus.
• Basic or better understanding and working knowledge of trade sanctions and export control compliance processes, particularly in relation to sanctions screening report consumption and interpretation, resolution, and, where needed or advisable, escalation of “hits” in such reports is a plus.
• Experience with LSEG World-Check, Moody’s Compliance Catalyst / Orbis, Intapp, and/or M365 applications a plus.
• Experience working in a law firm environment beneficial.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Locations:

Munich, Frankfurt, London

EEO Statement

Gibson Dunn & Crutcher LLP is committed to the principles of equal employment opportunity for all partners, employees and applicants and, in accordance with the applicable federal and state laws, does not discriminate on the basis of sex, race, creed, color, religion, matriculation or political affiliation, national origin, alienage or citizenship status, ancestry, age, marital status or partnership status, family responsibilities, disability, medical condition, personal appearance, genetic information, predisposing genetic characteristics, sexual orientation, military status, status as a victim of domestic violence, stalking and sex offenses, arrest or conviction record, or on any other basis prohibited by law.