Event Coordinator (Temp)

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in New York, the Event Coordinator will be responsible for assisting the broader events team in supporting the firm’s client facing events, 501(c)(3) activities and ticket assets. This position will work closely with the Events team.

This role reports to the Sr. Manager, Client Events.

Responsibilities include:

• Coordinating on-site and remote logistics for client events, receptions, and entertainment.
• Managing event shipping needs, prepare name tags, place cards, and event materials.
• Managing InterAction CRM updates by entering contact information, tracking responses, and generating attendee and RSVP reports.
• Serving as a point of contact for internal event inboxes—responding to inquiries, flagging issues, and ensuring timely follow-up with clients and internal stakeholders.
• Researching and recommending venues and vendors based on event needs; maintain up-to-date vendor databases and contact information.
• Collaborating with Accounting to track expected event charges, ensuring timely invoice processing, and submitting credit card expense memos with proper documentation.
• Overseeing organization and inventory of branded materials and event supplies; track usage and recommend replenishment as needed.
• Maintaining and proactively updating internal department systems, including branded merchandise (swag) inventory and event ticketing schedules.

Qualifications

• Excellent written and verbal communication skills, with professional presence and client service orientation.
• Strong organizational and project coordination skills with exceptional attention to detail.
• Ability to prioritize tasks independently, manage competing deadlines, and adapt to shifting priorities.
• Collaborative, solutions-oriented mindset with strong problem-solving skills under pressure.
• Willingness to work overtime, including evenings and weekends, as needed for events.

Experience

• Bachelor’s degree preferred.
• 1–3 years of relevant experience in corporate event coordination, marketing, or business development; law firm or professional services experience a plus.
• Proficient in Microsoft Office Suite, including advanced Excel, Word, and PowerPoint skills.
• Familiarity with InterAction or other CRM platforms preferred.
• Knowledge of venues and vendors in region and/or other major markets is a plus.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The hourly compensation rate for this position is $40-50/hr. The salary offered will depend upon qualifications and other operational considerations.

Benefits offered for this position may include health care and paid sick time.

Location:

New York

EEO Statement

Gibson Dunn & Crutcher LLP is committed to the principles of equal employment opportunity for all partners, employees and applicants and, in accordance with the applicable federal and state laws, does not discriminate on the basis of sex, race, creed, color, religion, matriculation or political affiliation, national origin, alienage or citizenship status, ancestry, age, marital status or partnership status, family responsibilities, disability, medical condition, personal appearance, genetic information, predisposing genetic characteristics, sexual orientation, military status, status as a victim of domestic violence, stalking and sex offenses, arrest or conviction record, or on any other basis prohibited by law.