Facilities Coordinator (Monday – Friday 10:00 AM to 7:00 PM)

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in New York, the Facilities Coordinator will play a crucial role in maintaining a functional and efficient workspace and ensuring smooth operations. This position is essential in ensuring a comfortable, efficient, and vibrant workplace that reflects our firm’s commitment to excellence and community.

This role reports to the Facilities/Mailroom Supervisor.

**The hours for this role are Monday – Friday 10:00 AM to 7:00 PM (EST).

Responsibilities include:

• Maintaining a pristine office environment through daily inspections and prompt issue resolution.
• Performing daily inspection tours of the entire premises and equipment.
• Keeping detailed logs of inspections, noting service issues, calls to service providers, and resolutions.
• Monitoring lighting systems, equipment, and facilities to ensure they are operational.
• Responding to emergency situations, reporting issues to the Catering and Office Services Manager, and assisting with remedies.
• Implementing and maintaining preventative maintenance programs for office premises.
• Ensuring compliance with all NYC regulatory codes.
• Acting as a liaison with building management, ensuring inspections, repairs, and cleaning services meet building regulations.
• Assist with conducting fire safety drills and participate actively in emergency, fire protection, and disaster preparedness plans as a key member of the Fire Safety Team.
• Performing first-level troubleshooting for infrastructure issues, vendor equipment, and Gibson-owned equipment.
• Reporting any maintenance or facilities issues to the Facilities/Mailroom Supervisor.
• Assisting with other office space projects as needed.

Qualifications

• Outstanding customer service skills.
• Ability to communicate clearly and respectfully with individuals at all levels of the organization.
• Ability to lift, move and push up to 50 pounds on a regular basis, and to bend, stoop and reach for objects frequently.
• Ability to remain on one’s feet (standing and walking) for long periods of time.
• Generate clear, concise and well-organized written communications that are free of spelling and grammatical errors.
• Readily adapt to changes in the work environment while maintaining flexibility, composure and poise.
• Consistently meet deadlines, exhibit dependability, and follow instructions.
• Self-motivated; works well both independently and in a team environment.
• Proficient in troubleshooting and resolving office issues.
• Ability to work overtime as needed.

Experience

• High School diploma or GED required.
• A minimum of 2-5 years of relevant experience in facilities, operations, maintenance or building services is required. Professional services or commercial real estate experience preferred.
• Proficient with the Microsoft Office Suite and Internet applications; excellent written and verbal communication skills.
• Working knowledge of HVAC, electrical, and other building systems consistent with a commercial office building preferred.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $60,000 – $75,000. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

 

Location:

New York

Monday - Friday, 10:00 am - 7:00 pm

EEO Statement

Gibson Dunn & Crutcher LLP is committed to the principles of equal employment opportunity for all partners, employees and applicants and, in accordance with the applicable federal and state laws, does not discriminate on the basis of sex, race, creed, color, religion, matriculation or political affiliation, national origin, alienage or citizenship status, ancestry, age, marital status or partnership status, family responsibilities, disability, medical condition, personal appearance, genetic information, predisposing genetic characteristics, sexual orientation, military status, status as a victim of domestic violence, stalking and sex offenses, arrest or conviction record, or on any other basis prohibited by law.