Office Assistant

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in the Dallas office, the Administrative Assistant will be primarily responsible for supporting the Director of Administration in a variety of areas including, but not limited to, local recruiting and onboarding, event coordination, and general office administrative support for the local office.

This role will report to the Dallas Director of Administration.

Responsibilities include:

• Providing general administrative support to the local office by effectively partnering with the local office leadership team and serving as a resource to the DC office.
• Producing various monthly reports and processing check requests and rush checks.
• Working cross-functionally to assist with the coordination of local office events.
• Partnering with the office leadership team to provide recruiting support for local staff positions in the Dallas office.
• Leveraging the Firm’s applicant tracking system, viRecruit, to effectively manage open positions and candidates.
• Reviewing applications, scheduling interviews, completing pre-employment checks, and performing other recruiting-related tasks for local Dallas staff positions.
• Entering new hires into the Firm’s onboarding platform and partnering with members across various departments to ensure new hires are set up correctly and timely.
• Assisting with new hire orientations and supporting the completion and review of I-9 forms.
• Coordinating federal, state, and city labor law posters for the Dallas office to ensure compliance.
• Maintaining all files for the Business Office.

Qualifications

• Capable of maintaining confidence of personal and highly sensitive information.
• Effective communication skills (written and verbal) to interact with all levels of leadership.
• Strong organizational skills with ability to prioritize multiple tasks and priorities, while meeting deadlines of fast-paced environment.
• Strong attention to detail.
• Demonstrated knowledge of general Human Resources practices and principles and federal and state regulations.
• Critical thinking and sound judgment with ability to analyze and resolve problems.
• Flexibility to work overtime and weekends, based on department needs is required.

Experience

• A college degree is highly preferred but not required.
• Minimum of four years of administrative experience is required, prior experience in law firm or professional services environment is a plus.
• Demonstrated high level of proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
• Experience with onboarding platforms, such as SilkRoad, and applicant tracking systems, particularly viRecruit, strongly desired.

 

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $65-80K. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

Location:

Dallas

Monday - Friday, 9:00 am - 5:00 pm

EEO Statement

Gibson Dunn & Crutcher LLP is committed to the principles of equal employment opportunity for all partners, employees and applicants and, in accordance with the applicable federal and state laws, does not discriminate on the basis of sex, race, creed, color, religion, matriculation or political affiliation, national origin, alienage or citizenship status, ancestry, age, marital status or partnership status, family responsibilities, disability, medical condition, personal appearance, genetic information, predisposing genetic characteristics, sexual orientation, military status, status as a victim of domestic violence, stalking and sex offenses, arrest or conviction record, or on any other basis prohibited by law.