Receptionist

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in Houston, the Receptionist will be responsible for being the first point of contact for clients, guests, and employees. The Receptionist plays a critical role in delivering a world-class, concierge-level experience.

This role reports to the Office Services Manager.

**The hours for this role are Mon – Fri 8:00 AM to 5:00 PM CT.

Responsibilities include:

• Warmly welcoming clients, visitors, and employees, ensuring a professional and friendly first impression.
• Coordinating visitor registration and maintaining compliance with building security procedures.
• Managing and distributing building access cards, and coordinating with building management on parking and fitness center contracts.
• Handling multi-line phone operations via Cisco phone system and directing calls with professionalism and courtesy.
• Validating and tracking parking tickets and managing related records.
• Scheduling and reserving conference rooms and flexible workspaces to optimize space usage.
• Supporting local office events and handle a variety of clerical tasks, as needed.
• Processing check requests, deposits, and expense reports for review and approval.
• Preparing and submitting office invoices via Chrome River for Director-level approval.
• Providing backup coverage for Catering Assistants during absences, events, and peak times.
• Composing and distributing internal communications, such as birthday and birth announcements, welcome emails, and updates to the office intranet page.
• Maintaining internal contact lists and administrative records.
• Directing employment verification inquiries to the appropriate department.
• Assisting with projects and assignments from the Office Services Manager and Director of Administration.

Qualifications

• Exceptional interpersonal skills with a strong service orientation.
• Professional demeanor and polished appearance.
• Punctual, dependable, and trustworthy with sensitive information.
• Proactive approach with strong organizational skills and the ability to manage multiple priorities.
• High attention to detail and sound judgment under pressure.
• Excellent written and verbal communication skills.
• Ability to remain composed in a fast-paced, deadline-driven environment.
• Comfortable working independently with minimal supervision.
• Ability to work overtime as necessary.

Experience

• High school diploma required.
• Minimum of three years’ experience as a receptionist or in a front-office administrative role, preferably in a professional services or law firm environment.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential.

 

 

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $50-60k. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

Location:

Houston

Monday - Friday, 8:00 am - 5:00 pm

EEO Statement

Gibson Dunn & Crutcher LLP is committed to the principles of equal employment opportunity for all partners, employees and applicants and, in accordance with the applicable federal and state laws, does not discriminate on the basis of sex, race, creed, color, religion, matriculation or political affiliation, national origin, alienage or citizenship status, ancestry, age, marital status or partnership status, family responsibilities, disability, medical condition, personal appearance, genetic information, predisposing genetic characteristics, sexual orientation, military status, status as a victim of domestic violence, stalking and sex offenses, arrest or conviction record, or on any other basis prohibited by law.