Office Services Clerk

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in Dallas, the Office Services Clerk plays a crucial role in maintaining efficient office operations.

This role reports to the Dallas Office Services Manager.

Responsibilities include:

• Handle copy production: copying, binding, cutting, high-volume blowbacks, and labels.
• Batch print emails and attachments and scan documents using eCopy.
• Perform quality control and maintain workflow and quality assurance.
• Input service costs into the electronic billing log (Excel spreadsheet).
• Maintain and troubleshoot department equipment.
• Handle mailroom duties: sorting, delivering, and shipping mail and packages.
• Schedule, set up, and prepare conference rooms for meetings and special events, including audio-visual equipment, supplies, and handouts.
• Order meals, refreshments, and beverages for meetings and replenish beverage service throughout.
• Remain on call during meetings to assist with requests, then clean up conference rooms afterward.
• Stock conference room credenzas and other storage areas with office supplies.
• Stock, maintain, and clean the employee lunchroom and satellite coffee rooms, including ordering and maintaining inventory.
• Load and unload dishwashers daily; clean microwaves, coffee machines, and soda machines daily and refrigerators weekly; maintain the espresso machine; and check CO2 and syrups in soda machines throughout the day.
• Provide backup coverage at the Reception Desk during scheduled breaks, lunches, and as needed.

Qualifications:

• Proficient in Microsoft Office (Outlook, Office 2010) and able to learn new systems quickly.
• Working knowledge of print management/batch printing software (e.g., Law 5.0) and experience with OCR, PDF, and VHS conversion (a plus).
• Strong communication and customer service skills: professional, courteous, and diplomatic by phone, in person, and email, with excellent grammar and spelling and the ability to correspond with attorneys, paralegals, and other firm members.
• Well-organized self-starter able to multi-task, prioritize, and manage projects to completion under deadline in a fast-paced team environment.
• Dependable and reliable, producing error-free work and exercising sound, independent judgment.
• Flexible to work overtime as needed; able to stand for extended periods and lift up to 30 lbs.

Experience:

• High School diploma or equivalent.
• Prior experience in customer service environment required, law firm experience preferred.

 

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $45,000 – 54,000. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

Location:

Dallas