Legal Administrative Assistant

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in Los Angeles, Century City, San Francisco, or Palo Alto, the Legal Administrative Assistant is responsible for providing extensive administrative support to associates in litigation, corporate, and real estate practices throughout the State of California.

This role reports to the Legal Administrative Services Manager – West, taking daily direction from their attorneys and Legal Administrative Coordinators.

Responsibilities include:

• Assist attorneys with state, federal, and appellate court e-filings, including drafting and preparing pleadings, exhibits, declarations, and proposed orders.
• Direct e-file through various e-filing portals or may provide file-ready documents to the Firm’s e-filing team.
• Prepare and revise tables of contents, table of authorities.
• Download documents from court websites and maintain local network drive folders.
• Coordinate and schedule depositions and court appearances.
• Conduct data sharing on various file sharing websites.
• Prepare closing binders and signature packets, including utilization of DocuSign.
• Perform redlining.
• Draft, edit, and proofread shells/templates, letters, presentations, legal documents, spreadsheets, and other materials, including complex formatting.
• Research and obtain information for requesting attorneys as well as facilitate the completion of forms and processes.
• Arrange office meetings, conference room set ups, conference calls, catering, and equipment.
• Coordinate domestic and international travel through the firm’s travel agency.
• Perform administrative tasks including processing expenses and invoices, time entry, time entry review, drafting and submission of documents to open new matters, and maintenance of contact lists and attorney information.

Qualifications

• Successful candidate must possess the ability to work effectively with various courts, agencies, firm departments and offices, engage resources in an appropriate manner and complete other job duties as assigned.
• Comfortable functioning within a team environment.  Effectively works with peers to ensure the highest level of associate support.  High initiative is important since each team member is expected to self-assign requests and carry their fair share of the workload.  Team members must develop a competency for using an intake/ticketing application to aid in the flow of work.
• A comprehensive knowledge of legal office procedures; demonstrates initiative and good judgment in handling tasks in a timely and professional manner with limited supervision.
• Strong interpersonal, verbal, and written communication skills.
• Excellent attention to detail, organization, and the ability to prioritize multiple tasks and problem solve while remaining calm in deadline-driven situations.
• Candidate will also exhibit a work ethic of punctuality and reliability.  Excellent grammar, punctuation, proofreading and spelling skills is integral.
• Ability to exercise discretion with confidential and sensitive information.
• Ability to work overtime as necessary.

Experience

• College degree preferred.
• 5 years of experience supporting litigation and/or transactional attorneys at a law firm. Litigation experience is highly preferred.
• Highly proficient in Microsoft Word, Excel, and PowerPoint/
• Experience in Adobe, Workshare Compare, Best Authority, Chrome River, iManage and Litera Forte preferred.

 

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $90-115k. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

Locations:

Century City, Los Angeles, San Francisco, Palo Alto

EEO Statement

Gibson Dunn & Crutcher LLP is committed to the principles of equal employment opportunity for all partners, employees and applicants and, in accordance with the applicable federal and state laws, does not discriminate on the basis of sex, race, creed, color, religion, matriculation or political affiliation, national origin, alienage or citizenship status, ancestry, age, marital status or partnership status, family responsibilities, disability, medical condition, personal appearance, genetic information, predisposing genetic characteristics, sexual orientation, military status, status as a victim of domestic violence, stalking and sex offenses, arrest or conviction record, or on any other basis prohibited by law.