Careers

MAO Project Assistant

New York

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Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in New York, the MAO Project Assistant will work closely with the Director of Managing Attorney’s Offices and MAO Project Coordinator to develop and implement best practices for electronic filing and docketing in the firm’s Managing Attorney’s Offices.

This role reports to the Director of Managing Attorney’s Office.

Responsibilities include:

  • Providing administrative assistance to the members of the Managing Attorney’s Office (MAO), including, but not limited to, time entry, processing expenses for reimbursement, inputting data into CourtAlert (the firm’s docketing software) and monitoring the MAO inboxes.
  • Creating and maintaining spreadsheets to track data.
  • Coordinating meetings across Gibson Dunn offices.
  • Maintaining the Managing Attorney’s Office page on the firm’s intranet.
  • Assisting with maintaining MAO databases of sample forms, templates, checklists and roadmaps.
  • Assisting with department projects as needed.
  • Supporting the MAO Project Coordinator in the execution of day-to-day tasks and special projects, as needed.
  • Working with members of the Managing Attorney’s Offices to:
    • Assist with hiring and onboarding procedures.
    • Search for and extract information from court-related databases, websites and relevant docketing and calendaring applications including, but not limited to, PACER, Bloomberg Law, CourtAlert and Westlaw.

Qualifications

  • This position involves significant contact with lawyers, court and clerical staff and requires solid interpersonal, verbal and written communication skills.
  • Ability to interact effectively and professionally with all levels of personnel, including attorneys, co-workers and administrators.
  • Creative thinker who is proactive and solution driven, with a resilient and collaborative approach to problem solving.
  • Must be a self-starter with a high level of self-motivation and autonomy, including ability to manage time and work independently, under pressure, while exhibiting extraordinary attention to detail.
  • Ability to work both independently and with a team, and to manage resources effectively.
  • Must be flexible to respond quickly and positively to shifting demands and able to work under tight deadlines.
  • Ability to quickly develop a mastery of the firm’s processes and departments, and proficiency in the firm’s software applications.
  • High level of integrity and discretion in handling confidential information.
  • Ability to work overtime as necessary.

Experience

  • Bachelor’s degree preferred.
  • 3+ years of legal secretarial experience in a law firm or professional services environment, performing complex administrative tasks and projects.
  • Highly skilled in Microsoft Office Suite.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $60-75k. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

Location:

New York

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EEO Statement

Gibson Dunn & Crutcher LLP is committed to the principles of equal employment opportunity for all partners, employees and applicants and, in accordance with the applicable federal and state laws, does not discriminate on the basis of sex, race, creed, color, religion, matriculation or political affiliation, national origin, alienage or citizenship status, ancestry, age, marital status or partnership status, family responsibilities, disability, medical condition, personal appearance, genetic information, predisposing genetic characteristics, sexual orientation, military status, status as a victim of domestic violence, stalking and sex offenses, arrest or conviction record, or on any other basis prohibited by law.