Careers
Office Services Clerk
San Francisco
Job Summary
The Office Services Clerk works in conjunction with a team in an office consisting of one (1) full-service copy center and two (2) satellite convenience copy/supply rooms, services approximately 160 attorneys and staff. The facility consists of fourteen (14) conference rooms with seating for up to 139.
Primary responsibilities: The focus of the Office Services Clerk position is copy, mail, hospitality, and backup reception, which include, but are not limited to:
- Operating copy, bindery, laminating, and cutting equipment
- Sorting and preparing documents for imaging using eCopy, correctly and accurately
- Batch printing from disks, shared drives, internet data sites
- Printing emails and their attachments
- High volume blowbacks
- Quality Control
- Tracking client charges
- Operating black & white and color reprographics equipment
- Bates labeling documents electronically
- OCR and PDF Conversions
- CD and DVD Burning
- Operation of mail and courier services including: interoffice mail, supplies, package pickup and delivery, postage, UPS, FedEx
- Restocking paper and supplies at secretary stations as well as satellite copy rooms
- Catering and guest services (Hospitality)
- Work collaboratively with staff to ensure conference room/meeting experience meets expectations
- Providing assistance throughout the facility as needed including conference room set ups, office moves, and lobby reception coverage
- Organizing, stocking, and refreshing visitor offices, service areas and kitchens
Requirements of Position:
- Ability to lift, move and push up to 40 pounds on a regular basis, and to bend, stoop and reach for objects frequently;
- Ability to remain on one’s feet (standing and walking) for long periods of time;
- Exhibit a high level of detail when performing tasks;
- Interact and communicate clearly with individuals at all levels of the organization;
- Generate clear, concise and well-organized written communications that are free of spelling and grammatical errors.
- Readily and easily adapt to changes in the work environment while maintaining flexibility, composure and poise;
- Consistently meet all deadlines, exhibit dependability, follow instructions well and take initiative to complete tasks without direction as appropriate;
- Work with clients (internal and external) with local team as well as with colleagues in other Gibson Dunn offices;
- Must be able to work overtime, as necessary.
Qualifications
- Must have knowledge of document imaging/scanning software, such as eCopy, Adobe 9.0 and Law 5.0.
- Must be organized and able to maintain workflow and ensure highest level of quality
- Must demonstrate the ability to evaluate a print or digital job request and determine the most effective way to complete the job, given the available resources
- Must understand instructions and effectively and professionally respond to customer needs and requests both verbally and in writing.
- Must have technical knowledge to maintain and troubleshoot equipment issues; the ability to multi-task, work in a fast-paced setting, meet deadlines and manage projects to completion
- Writing emails to attorneys, paralegals and other members of the firm is required
- We are looking for someone dependable, reliable, with the interest and aptitude to learn new systems and approaches. On the job, it is imperative to show initiative both as a team member and when working independently
- Must be able to follow detailed and often complex instructions, set priorities, and show good judgment.
Experience
- High School diploma required. Some college preferred
- Strong computer skills and experience with Word, Excel, Outlook, eCopy, Adobe 9.0, Law 5.0
- Experience ordering supplies, entering data and working on room reservation systems preferred
- Prior experience in office services environment.
Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.
The annual compensation range for this position is $55-65k. The salary offered within this range will depend upon qualifications and other operational considerations.
Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.
Location:
Monday - Friday, 9:00 am - 6:00 pm
EEO Statement
Gibson Dunn & Crutcher LLP is committed to the principles of equal employment opportunity for all partners, employees and applicants and, in accordance with the applicable federal and state laws, does not discriminate on the basis of sex, race, creed, color, religion, matriculation or political affiliation, national origin, alienage or citizenship status, ancestry, age, marital status or partnership status, family responsibilities, disability, medical condition, personal appearance, genetic information, predisposing genetic characteristics, sexual orientation, military status, status as a victim of domestic violence, stalking and sex offenses, arrest or conviction record, or on any other basis prohibited by law.