Records & Information Governance Clerk

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Title :

Records & Information Governance Clerk

Location :

New York

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in New York, the Records & Information Governance Clerk who will be responsible for working with other members of the Records Department as well as attorneys, secretaries, and other firm staff. The position requires acute attention to detail and accuracy and is responsible for upholding the standards of quality, consistency, accuracy, thoroughness, and customer service as defined and implemented by the Department and the Firm.

This role will be responsible for supporting all basic activities associated with the day-to-day operations of the Records and Information Governance team, while responding to requests (basic and complex) for files and information from attorneys and staff; researching, locating and retrieving appropriate files using all search tools available, including manual and electronic resources. This role will be located in our New York office.

This role reports to the New York Records Supervisor.

Responsibilities include:

  • Coordinating and performing the scanning and quality control/validation process for legal documents in the Record Department.
  • Adhering to established operational processes for preparing legal records for electronic scanning, such as taping loose sheets, removing staples, and verifying consistent client information.
  • Identifying and categorizing a variety of legal document types (including but not limited to correspondence, pleadings, discovery, agreements, and corporate documents).
  • Assisting with reviews and administrative tasks related to file releases, data access requests, and file destruction.
  • Follows established quality control processes to ensure accuracy and legibility of client file information.
  • Utilizes the Firm’s document and records management systems to identify, categorize, store, and retrieve records.
  • Proactively reviewing content in the firm’s records and document management systems to recognize errors and correct them; demonstrating a high level of proficiency in records and document management system functions and departmental procedures.
  • Maintains, assigns, and uses appropriate logs to ensure records are being processed with accuracy and timeliness.
  • Assist with organizing and classifying large document collections; preparing and maintaining an inventory of active cases; communicating with attorneys and paralegals when cases are dormant or closed to expedite destruction or removal of material to storage.
  • Must be able to maintain strict confidentiality.

Qualifications

  • Knowledge of information governance, data security and privacy principles, best practices, and procedures.
  • Demonstrate a thorough knowledge of the physical and electronic resources of the department and firm.
  • Experience using document capture applications such as Kofax, Psigen, or other similar capture software.
  • Proficient keyboarding skills; ability to examine documents for accuracy and completeness; ability to prepare documents in accordance with detailed instructions. Excellent filing skills; detail oriented; ability to conduct data entry with accuracy and attention to detail; proficient computer experience to include Microsoft Excel, Word and Outlook.

Experience

  • Minimum of 3 years of relevant Information Governance or Records experience preferably in a law firm Information Governance or Records Department.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $50,000 – $55,000. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

GIBSON DUNN & CRUTCHER LLP IS COMMITTED TO THE PRINCIPLES OF EQUAL EMPLOYMENT OPPORTUNITY FOR ALL PARTNERS, EMPLOYEES AND APPLICANTS AND, IN ACCORDANCE WITH THE APPLICABLE FEDERAL AND STATE LAWS, DOES NOT DISCRIMINATE ON THE BASIS OF SEX, RACE, CREED, COLOR, RELIGION, MATRICULATION OR POLITICAL AFFILIATION, NATIONAL ORIGIN, ALIENAGE OR CITIZENSHIP STATUS, ANCESTRY, AGE, MARITAL STATUS OR PARTNERSHIP STATUS, FAMILY RESPONSIBILITIES, DISABILITY, MEDICAL CONDITION, PERSONAL APPEARANCE, GENETIC INFORMATION, PREDISPOSING GENETIC CHARACTERISTICS, SEXUAL ORIENTATION, MILITARY STATUS, STATUS AS A VICTIM OF DOMESTIC VIOLENCE, STALKING AND SEX OFFENSES, ARREST OR CONVICTION RECORD, OR ON ANY OTHER BASIS PROHIBITED BY LAW.