Catering and Conference Services Assistant

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Title :

Catering and Conference Services Assistant

Location :

London

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision. Based in London, the catering and conferences services assistant will be responsible for providing support to our catering and conferences services.

Responsibilities include:

Day to day tasks split amongst the team:

  • General hospitality: provide beverage and food services for meeting rooms, working lunches, special functions
  • Provide services in the Staff Café, including barista services
  • Clean coffee machines, stock F&B items in the office pantries
  • Ensure proper cleanliness of main kitchen and Café, including equipment
  • Ensure compliance with the Food Hygiene and Health and Safety at Work Act in the kitchen, Cafe and associated stores
  • Report accidents or complaints to appropriate management representative
  • Report faults in equipment to the Catering and Conference Services supervisor or Facilities manager and liaise with external provider to resolve them, where relevant
  • Assist clients and visiting attorneys with their catering requests
  • Monitor office vending machines
  • Support Catering team, providing assistance in any Catering role as and when the need arises

Additional duties when covering for other team members:

  • Prepare food as per instructions when the Catering and Conference Services Supervisor is out of office
  • Check and record stock deliveries, take and update inventory, record Café activity data
  • Carry out administrative tasks as required, including invoice processing
  • Liaise with external providers to order catered meals as needed
  • Help coordinate workloads amongst team members when required, assist others on team to ensure high level of service is provided at all times
  • Other reasonable duties which are part of, and incidental to, this type of work

Qualifications

  • Excellent customer service skills
  • Ability to work on own initiative especially under pressure and to think clearly and logically
  • Ability to undertake multiple tasks and prioritise accordingly
  • Presentable appearance, good communication skills
  • Good interpersonal and team skills
  • Flexibility with hours of work and willingness to complete overtime is essential

Experience

  • Hospitality experience working in a corporate environment
  • Familiarity with Microsoft Word, Outlook
  • Experience working with Room Scheduler or similar a plus, although training will be provided

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

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GIBSON DUNN & CRUTCHER LLP IS COMMITTED TO THE PRINCIPLES OF EQUAL EMPLOYMENT OPPORTUNITY FOR ALL PARTNERS, EMPLOYEES AND APPLICANTS AND, IN ACCORDANCE WITH THE APPLICABLE FEDERAL AND STATE LAWS, DOES NOT DISCRIMINATE ON THE BASIS OF SEX, RACE, CREED, COLOR, RELIGION, MATRICULATION OR POLITICAL AFFILIATION, NATIONAL ORIGIN, ALIENAGE OR CITIZENSHIP STATUS, ANCESTRY, AGE, MARITAL STATUS OR PARTNERSHIP STATUS, FAMILY RESPONSIBILITIES, DISABILITY, MEDICAL CONDITION, PERSONAL APPEARANCE, GENETIC INFORMATION, PREDISPOSING GENETIC CHARACTERISTICS, SEXUAL ORIENTATION, MILITARY STATUS, STATUS AS A VICTIM OF DOMESTIC VIOLENCE, STALKING AND SEX OFFENSES, ARREST OR CONVICTION RECORD, OR ON ANY OTHER BASIS PROHIBITED BY LAW.