Coordinator, Human Resources

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Title :

Coordinator, Human Resources

Location :

New York

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in the New York office, the Coordinator, Human Resources will be primarily responsible for supporting the New York office as well as the Human Resources department in a variety of areas including, but not limited to, local recruiting and onboarding, updating and maintaining personnel related data, and general HR administrative support for both local and global HR.

This role will report into both the Human Resources Senior Manager and the New York Director of Administration.

Responsibilities include:

  • Ensures that best practices related to maintaining personnel and employment related data are followed and that all required approvals and firm policies/procedures have been confirmed and adhered to.
  • Serves as an HR resource to the NY office, responding to questions and inquiries related to firm policies and procedures. Actively seeks to develop strong working relationships with attorneys and staff.
  • Partners with the NY Management team to provide recruiting supportfor local staff positions in the New York office. Develops effective partnerships with hiring managers to understand and successfully support their recruiting needs.
  • Leverages the Firm’s applicant tracking system, viRecruit, in order to effectively manage open positions and candidates.
  • Reviews applications, conducts phone screens, schedules interviews, completes pre-employment checks, and extends verbal and written offers of employment to successful candidates.
  • Enters new hires into the Firm’s onboarding platform and partners with members across various departments to ensure new hires are setup correctly and timely.
  • Responds to inquiries regarding the Onboarding platform to ensure individuals are able to complete tasks timely.
  • Administers the new hire orientations for the NY based staff employees and assists with the completion and review of I-9 forms.
  • Acts as a liaison for matters related to the day-to-day workflow and operations between HR and other core business units including Benefits, Payroll, Finance, IT and Marketing.
  • Coordinates federal, state and city labor law posters for the NY office to ensure compliance.
  • Assists with the staff year-end review process.
  • Provides support to the HR department during peak seasons, and on an as-needed basis.
  • Provides back-up support responding to the HR department email account by responding to inquiries from staff, management, and attorneys globally.
  • Provides general administrative support to local office and the global HR department, as needed.

Qualifications

  • Capable of maintaining confidence of personal and highly sensitive information.
  • Effective communication skills (written and verbal) to interact with all levels of leadership, and technology and business partners along with managing a productive working relationship.
  • Strong organizational skills with ability to prioritize multiple tasks and priorities, while meeting deadlines of fast-paced environment.
  • Strong attention to detail.
  • Demonstrated knowledge of general Human Resources practices and principles and federal and state regulations.
  • Critical thinking and sound judgment with ability to analyze and resolve problems.
  • Demonstrated high level of proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
  • Ability to work overtime as necessary.

Experience

  • Bachelor’s Degree in Human Resources or related field or equivalent relevant work experience required.
  • Minimum of two years of work experience in Human Resources department at a law firm or other professional services organization strongly desired.
  • Completion or ongoing pursuit of a Professional Human Resources certification a plus.
  • Experience with onboarding platforms, such as SilkRoad, and applicant tracking systems, particularly viRecruit, strongly desired.
  • Demonstrated knowledge of Human Resources, Payroll and Benefits practices and principles.As well as general knowledge of employment laws and regulations and data privacy laws.

 

 

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $65 – 85k. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

GIBSON DUNN & CRUTCHER LLP IS COMMITTED TO THE PRINCIPLES OF EQUAL EMPLOYMENT OPPORTUNITY FOR ALL PARTNERS, EMPLOYEES AND APPLICANTS AND, IN ACCORDANCE WITH THE APPLICABLE FEDERAL AND STATE LAWS, DOES NOT DISCRIMINATE ON THE BASIS OF SEX, RACE, CREED, COLOR, RELIGION, MATRICULATION OR POLITICAL AFFILIATION, NATIONAL ORIGIN, ALIENAGE OR CITIZENSHIP STATUS, ANCESTRY, AGE, MARITAL STATUS OR PARTNERSHIP STATUS, FAMILY RESPONSIBILITIES, DISABILITY, MEDICAL CONDITION, PERSONAL APPEARANCE, GENETIC INFORMATION, PREDISPOSING GENETIC CHARACTERISTICS, SEXUAL ORIENTATION, MILITARY STATUS, STATUS AS A VICTIM OF DOMESTIC VIOLENCE, STALKING AND SEX OFFENSES, ARREST OR CONVICTION RECORD, OR ON ANY OTHER BASIS PROHIBITED BY LAW.